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Department Secretary
| Location: | Dubai, United Arab Emirates, Middle East |
|---|---|
| Job Type: | Contract |
| Posted: | 24th Jul 2007 |
| Closing Date: | 21st Aug 2007 |
| Posted By: | International Management Consultants |
| Details: | |
| Department Secretary JOB DESCRIPTION JOB TITLE : RECEPTIONIST / DEPARTMENT SECRETARY The Receptionist / Department Secretary will operate the company switchboard, greet visitors and supports finance and operations departments. He/She will also perform a variety of administrative tasks, specifically those related to company mail reception and distribution and other general clerical duties related to finance and operations departments. ROLE & RESPONSIBILITIES Administrative duties Distributes cheques and follow ups Performs miscellaneous jobs on the PC Executes mass mailing of documents Preparing payments and cheques, Handling petty cash Coordinate telephone extensions reports and ensure distribution by mail Maintain attendance roster for operations and finance departments Switchboard operation Answers and reroutes telephone calls, takes down and delivers messages when necessary Refers callers to appropriate departments Records after hours messages and connects night lines Maintains company telephone list up-to-date and issues updated extension list to all employees Liaises with Courier companies Reception Greets visitors and directs them to proper individual or department within the company Ensures that all visitors are appropriately referred and issues identification badges or passes when necessary Distributes mail & packages Records, prepares and dispatches outgoing mail. Ensures proper postage is affixed and maintains a postage expenditure log Liaises with Courier companies, monitoring costs and billings PRINCIPAL WORKING RELATIONSHIPS Reports to: Operations Manager PROFILE Good presentation and amiable disposition Good organizational skills Ability to deal effectively with a great variety of duties Ability to operate a switchboard and eventually to perform under stress Ability to work under minimal supervision Ability to acquire excellent knowledge of departmental structures and their respective functions within the company QUALIFICATIONS Academic A minimum of a High school degree. A university or College degree is preferable. Technical Operative knowledge of switchboard and communication systems Knowledge of office machines, such as postage machine, etc. Language Skills English. Arabic is an advantage. | |
| Sorry! This job is no longer active as the closing date for applications has passed. You can view other vacancies from this company (if they have any) by clicking on their name above, alternatively we may have some suggestions for similar vacancies listed below that might be of interest. | |
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