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Executive Assistant to the Managing Director
| Location: | Dubai, United Arab Emirates, Middle East |
|---|---|
| Job Type: | Permanent |
| Posted: | 21st Jan 2010 |
| Closing Date: | 1st Jan 2010 |
| Posted By: | GRM International |
| Details: | |
| Executive Assistant to the Managing Director Outstanding Opportunity for an Executive Assistant to the Managing Director GRM International is a leading project management company working in developing regions worldwide on a range of donor-funded and commercial initiatives. We are currently seeking a highly skilled Executive Assistant with proven polished professional experience to be based in our Dubai office. Purpose of Position: The role is responsible for providing complete administrative and secretarial support, including typing correspondence, reports and presentations, and liaising with a wide range of people, including clients and senior executives. Working predominantly autonomously this role reports to the Managing Director (MD). Principal Responsibilities: (Include but not limited to) · Handle issues of a sensitive nature, and maintain confidentiality and discretion · Manage the Managing Directors (MD) and Chairman’s incoming and outgoing correspondence · Coordinate and maintain the MD’s appointment diary including meetings, conferences, special events and functions · Be a point of contact between the MD or Chairman while the Managing Director is out of the office and, where possible, deal with issues that may arise · Type and process letters, reports, memoranda, minutes, presentations, etc from tape, manuscript or hand-written notes, using appropriate computer packages · Review financial reports, budgets and proposals, ensuring final documents are ready for MD review · Management of office supplies and facilities · Co-ordinate and minute executive meetings · Plan and organise annual executive workshop · Support to Senior Exec team as required · Support to Regional Manager when possible · Provide Dubai office management support as requested · Prepare and modify excel spreadsheets for analysis and presentation · Manage communications with all Directors · Schedule MD phone hook ups with all Senior Executives and Business Unit managers · Identify opportunities for process/product improvement · Develop and maintain systems for administration and processing of Managing Directors travel requirements, expenses and mobile phone · Efficiently deal with reports and commentaries in a timely manner · Liaise and build sound professional relationships with staff, clients, senior management and the Board · Maintain close contact with the MD to ensure all relevant issues are communicated · Work collaboratively with peers Selection Criteria: · Current UAE resident · Exceptional understanding of both verbal and written English Additional Language skills in Arabic and or other lamguages that GRM works in would be advantageous · Experience in diary management and correspondence at a senior level · High standard of written and verbal communication skills · Well developed and highly effective organisational skills · Ability to thrive under pressure and balance several competing projects at once · Demonstrated people skills with a flexible and collaborative personal style · Excellent skills in Microsoft Office, Visio and Lotus Notes To apply for this position please send your CV to the Human Resources Team | |
| Sorry! This job is no longer active as the closing date for applications has passed. You can view other vacancies from this company (if they have any) by clicking on their name above, alternatively we may have some suggestions for similar vacancies listed below that might be of interest. | |
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